The following information provides detail on some of the more significant GPA purchasing requirements.
Purchases $200,000 or greater (Sealed Bid Process)
Purchases of $200,000 or greater are generally competitively bid through a formal sealed bid process, and are posted on the GPA Purchasing web site.
A pre-conference may be scheduled for formal sealed bids to review the bid specifications with bidders, and address any questions regarding the bid. If scheduled, the date, time, and place for the pre-conference is provided in the bid solicitation.
A public bid opening is held for formal sealed bids, and is normally scheduled at the GPA Administration Building located at 2 Main Street, Highway 25 & 307, Garden City, Georgia.
Bids must be received and stamped in at the GPA Purchasing Department prior to the bid opening due date and time, as specified in the bid solicitation. Bids received after the due date and time will not be considered.
Purchases $7,500 - $199,999 (Request for Quotation)
Purchases of $7,500 to $199,999 are generally competitively quoted through either a formal Request for Quotation process and are posted on the GPA Purchasing web site. Purchases within this range may alternatively be quoted through an informal written quote process. This may depend on the technical nature of the requested item or service.
A pre-conference may be scheduled for quotation requests to review the bid specifications with bidders and address any questions regarding the quote. The date, time, and place for the pre-quote conference is provided in the quote solicitation. When using the informal quote process, the pre-conference information may be given to the vendors verbally.
A public quote opening is not held for any Request for Quotations. Quotations must be received in the GPA Purchasing Department prior to the quote due date and time as specified in the quote request. Quotes received after the due date and time will not be considered.
Purchases under $7,500
Purchases under $7,500 are generally purchased using the buyer’s discretion. GPA reserves the right to quote any items or services valued under $7,500. The technical nature of the requested item or service may determine whether or not GPA will use the quote process.
Purchases $1,500 or less
Purchases of $1,500 or less can be purchased using electronic Departmental Purchase Orders (e-DPO’s). Authorized GPA users have an established maximum per transaction and monthly spend limit, and are capable of approved purchases within their limits.
Purchases within this spend limit may also be procured through the GPA Purchasing Department.